Email Hosting (with your Domain Name)
What is Email?
We expect you to be smart enough to know this! But one thing you might not know. The @ in an email is read as at, not alias! The email billgates@microsoft.com is read as "Bill Gates AT Microsoft DOT com".
Create Email Account under Your New Domain Name
Most people have a Yahoo or Hotmail email account. We believe you have one too. If you have registered a domain name and have purchased a hosting account, you can now have a brand new email account under your own domain name! What we mean is, when you purchase a hosting account, email is always included! You always have the ability to create email accounts after you buy a hosting account. We also offer unlimited email accounts!
If you have registered a domain name but have no intention to make a website yet, you can still purchase a hosting account just for email purposes. For example if you registered a domain name myfamily.com, you can order a hosting account just for creating email accounts. For example, you can create myself@myfamily.com, mywife@myfamily.com, mykid@myfamily.com and mydog@myfamily.com if you have trained your dog to check email ;) Since you don't have a website yet, people will see a blank website or "under construction" page when they log on to myfamily.com.
You can also use our email forwarding services for just 0.99$/yr and easily add or remove you email address with just a few clicks. This can give you a more professional look by having an email address like: yourName@youCompany.com without buying a hosting account! All email can be automatically forward to your regular email box.
How Do I Send and Check My Email?
After you have created your new email accounts, there are 2 ways to manage your email.
1. Web Interface (Web-Based Email)
You can do you mailing (sending, checking, manage address book ....) directly with your web browser. You fire up your favorite web browser, say Internet Explorer and log on with your username and password and you can start mailing. Yahoo Mail and Hotmail are good examples of web-based email. You can check your email everywhere in the world as long as you are connected to the internet.
The web interface is provided by Cyber Logic Host™ look a lot different than Yahoo Mail and Hotmail. There are a few common interfaces. Using web interface is slow because you need to continuously making connections with the mail server. Web interface also have limited features. The better way to manage your email is by using an ...
2. Email Client (Email Software)
The most popular email clients are Outlook Express and Eudora. Outlook Express is free and come with Microsoft Windows so you probably already have this in your computer. Eudora have both free and paid version. Free version is supported by advertisement. To do your mailing with your email client. You simply configure it by adding
1. Your Email Address
2. Your Username
3. Your Host SMTP Server, and
4. Your Host POP Server
After that, you can start you mailing immediately! The POP server and SMTP server information are provided by us and is always included in your welcome email. That's why you should always keep your welcome email safe and NEVER delete it! Cut it short, your POP server (Post Office Protocol) play the role in receiving and storing your emails while SMTP server (Simple Mail Transfer Protocol) in charge of sending out emails for you.
When someone sends you an email, it is stored in the POP server until you retrieve it. Once you retrieve it to your email client, it will be deleted from the server. Your mail is now available in your computer. You can read it, reply to it, forward to someone else or delete it. You can also choose to keep the email on the server by configuring your email client but usually you don't need to unless you want to retrieve your emails to multiple computer (office and home; PC and laptop).
You might wonder why the word "Client" is used. If you are dining in a restaurant, you are the "client" and the waitress is your "server". The same thing happens in the internet where servers do the serving while clients are served. In the context we are discussing so far, you email client is served by the email servers, which are the POP server and SMTP server. If you use chatting software like ICQ, AOL, Microsoft messenger or Yahoo messenger, they are the clients and are served by their respective chat servers.
Interchange between Client and Web Interface
You can still check your email through the web interface even most of the time you are using your email client. When you are traveling, you can easily check for new emails as long as you are provided with internet access. You can also send email through the web interface. Of course, you can only check for new emails as old emails which has been retrieved to your email client will not longer be available. Remember that emails stay in the server until you retrieve them to your email client. Through the web interface, you can only read the emails that are still in the server.
Introducing IMAP
If you only use the web interface without the email client, then you can have access to your email wherever you have internet access. But if you use your email client, you might encounter a problem if you want to access your email from multiple computers! Even though you can retrieve the same emails to different computer, but each computer will have their own mailbox. If you delete an email in mailbox A, the same email will still be in mailbox B! If you save a reply draft in mailbox B, you won't have the draft in mailbox A! You will not have this problem if you are using the web interface all the time because it will be the very same mailbox no matter which computer you use. I have mentioned that emails stay in the server until you retrieve them to your email client. If you do not retrieve, they are always in the server.
There are 2 protocols for email that define how email should work on the internet. The one we have been discussing so far is called POP (Post Office Protocol), which utilize the POP server and SMTP server and has the "multiple mailboxes" problem. Later, a new mail protocol is defined and it is called IMAP (Internet Message Access Protocol). IMAP solved the "multiple mailboxes" problem by keeping the mailbox in the server. This way, you will still be accessing the same mailbox no matter which computer you are using. You can also enjoy the features of email client on all the computers instead of using the limited web interface.
Although IMAP has been around for some time, it is still uncommon. The reason is accessing speed. Accessing a remote mailbox is significant slower then accessing a mailbox locally. Just like using a web interface, the email client will need to make a lot of connections to the remote server. If you want to learn more about IMAP, you can visit their website at www.imap.org
Email Forwarder (Email Alias)
Instead of creating email accounts, you can also create email forwarders with your hosting account. As the name suggest, any email received by an email forwarder will be forwarded to another email address that your have configured. So a forwarder is not really an email account because it will not store your emails and it cannot be used to send email. It just redirect any email received to another email address. It is an alias to the destination email address.
For example, you might already have a personal email account where you are using all the time. After you register a new domain, you can create a forwarder yournewemail@yournewdomain.com and configure it to forward to your original email account. This way you don't need to check your email from 2 different accounts but still be able to enjoy a new email address! You can configure an email address to be both an email account and a forwarder. In this case, you can send mail and receive mail with this email address, while at the same time all emails received will also be forwarded to another email address. You can also set an email forwarder to forward to more than 1 email address! For example, if you have a forwarder sales@yourcompany.com, you can set it to forward to you, your sales manager, your sales team, and anyone who wants a copy!
Default Forward Address
What will happen if someone send an email to spiderman@yourdomain.com which you have never created? You can choose to receive it by setting a default forward address. All emails that are sent to any non existing email address under your domain name will be forwarded to this address. It is also called the catch-all address.
Auto-Responder
An auto-responder automatically reply a preset message to the sender. This is fun and I bet you have seen this happens multiple times. Have you ever sent an email to request customer support for a product or service and immediately received a reply which inform you that they have received your email and will reply to your promptly? That's an auto-responder! Another example would be if you are away for vacation and will not be able to read your email for 1 week, you can setup an auto-responder that will automatically reply an email to anyone who send you an email while you are away, telling them you will not be able to reply to their emails from when to when. After you come back from your vacation, you can simply remove the auto-responder.
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